How to handle when “last-minute disaster” strikes?

written by


As a wedding planner, you are responsible for ensuring that everything runs smoothly on the big day. You spend months, sometimes even years, planning every detail to perfection. But despite your best efforts, sometimes last-minute disasters can occur. It’s important to have a plan in place for when these situations arise, so you can quickly and efficiently handle them.

The first thing you should do when a last-minute disaster strikes is to remain calm. Take a deep breath, assess the situation, and think through your options. Panicking will only make the situation worse, so it’s important to stay level-headed.

Once you’ve collected yourself, the next step is to communicate with your clients. Be honest and upfront about the situation, and explain what steps you are taking to rectify it. This will help to build trust and reassure your clients that you are doing everything in your power to make their day a success.

If the disaster is related to a vendor, such as the florist or caterer, reach out to them immediately. Try to work with them to find a solution, but if they are unable to resolve the issue, be prepared to find a replacement vendor at the last minute.

In the event of bad weather, have a backup plan in place. This could mean moving the ceremony indoors or rescheduling the event altogether. Make sure you communicate the backup plan to all vendors and clients in advance, so everyone is on the same page.

Another common last-minute disaster is a wardrobe malfunction. If a bridesmaid’s dress tears or a groom’s suit is stained, have a sewing kit and stain remover on hand. You can also consider renting a replacement outfit, but make sure you have options that will fit everyone in the wedding party.

If the disaster is related to transportation, such as a car breaking down, have a backup plan in place. This could mean arranging for another vehicle or coordinating with a rideshare service. Make sure you communicate any changes to the transportation plan to everyone involved.

In summary, last-minute disasters can happen, but with a little preparation and quick thinking, you can handle them with ease. Remain calm, communicate with your clients and vendors, have backup plans in place, and be ready to problem-solve on the spot. With these tips, you can ensure that even in the face of a disaster, your clients will have a beautiful and unforgettable wedding day.


Our Friends

Aisle Planner Logo
Shop Bride and Bridesmaid Robes at Kennedy Blue!
Give the gift of choice
Thoughtful Gift Baskets from Baskits

David Tutera

Leading Wedding & Entertaining Expert, David Tutera is hailed as an artistic visionary whose ability, uniquely creative talents and outstanding reputation have made him a tremendous success in the lifestyle arena. Tutera has created a name for himself by taking his passion for designing spectacular events and transforming it into a lifestyle.

He continuously exceeds the expected with an unmatched level of inspiration, imagination and innovation to create the latest trends in entertaining. Tutera’s grandfather, a successful florist, first noticed his grandson’s artistic ability at an early age and encouraged David to pursue his destiny. At age 19, with the sound advice of his grandfather and only one client, David opened his own event planning business.

Today, David Tutera presides over an award winning company built from experience, dedication and Tutera’s natural talent for transforming the ordinary into the extraordinary. His name has become synonymous with style, elegance, creativity and vision. David Tutera has a natural talent for transforming the ordinary into the extraordinary. His name has become synonymous with style, elegance, creativity and vision.

Honored by Life & Style Magazine as “Best Celebrity Wedding Planner,” David’s impressive client list includes Jewel, Star Jones’ wedding, Real Housewife Taylor Armstrong’s wedding, Los Angeles Clippers’ Chris Paul’s wedding, NY Giants Antonio Pierce’s wedding, Shannen Doherty’s wedding and events for Jennifer Lopez, Matthew McConaughey, Brandy and Ray J, Jenni “JWoww” Farley, Lil’ Kim, the Official Post Grammy Parties in New York City, Elton John, Barbara Walters, the Rolling Stones, Nancy Reagan, Prince Charles, The White House, private events for the Vice President, Kenneth Cole, Tommy Hilfiger, Susan Lucci, The John F. Kennedy Center, as well as countless film premieres and celebrity parties for royalty, politicians and socialites.

Tutera has also designed events for several charities including the Prevent Cancer Foundation, the Alzheimer’s Association, DIFFA (Design Industries Foundation Fighting Aids) and the Make-A-Wish Foundation. David has made guest appearances on Today, Extra!, Good Morning America, The View, CNN, The Rachael Ray Show, The Talk, Steve Harvey, Wendy Williams and many more. In addition People, USA Today, In Touch, Wall Street Journal, New York Times, In Style, Cosmopolitan, Redbook, Bridal Guide and Town & Country have all featured his work.

Tutera has also made special television appearances in the popular daytime soap, The Young & the Restless and TV Land’s The Exes. David lives in Los Angeles with his husband Joey, daughter Cielo and their rescue dog Lucy.