Description
The guest list is the number that moves every other number. Change it by ten people and you have changed catering, drinks, stationery, seating, transport and often the floor plan. Yet most guest lists live in three places at once: a notebook, a phone thread and a spreadsheet nobody has updated since March.
The Guest List Tracker replaces all of it with one printable system. Built from The Wedding Academy’s planning training, it holds the full list, the running headcount, the dietary register, the gift log and the key dates that keep everything moving.
Inside you will find:
- A guide to how the guest list drives the budget, and why you lock it early
- Eight steps for building a list that holds up, including tiering, address collection and RSVP deadlines you can defend
- A wide master guest list grid with columns for address, invited, attending, both invitations, ceremony, reception, food choice, gift and thank you note
- A running headcount table that splits the list by family, friends, children and suppliers
- A key dates page from save the date through to the last thank you note
- A dietary and access register you can hand straight to the caterer
- A gift and thank you note log
- A pre send checklist and a page of planner notes
It is written for wedding planners and coordinators who want a professional client facing document, and it works just as well for a couple planning their own day.
After one pass through this tracker you stop guessing. You know exactly who has replied, who still owes you an answer, who cannot eat what, and which thank you notes are outstanding. When the caterer asks for final numbers, you read one figure off one page and send it with confidence.
Print it, fill it in, and keep it in the client file. One list, always current.
What’s inside
- Master guest list grid across two spreads
- Running headcount by category
- Key dates timeline from save the date to thank yous
- Dietary and access register for the caterer
- Gift received and thank you note log
- Eight step guide to building the list
- Pre send checklist before invitations go out
- Planner notes on chasing RSVPs
