Description
Access problems are cheap to fix a year out and impossible to fix on the morning. Yet most weddings only think about them when a guest is brave enough to ask — and by then the venue is booked, the floor plan is locked and the answer is an apology.
This checklist flips the order. It takes you through the whole wedding, from save-the-date to the last car home, with the specific checks, measurements and scripts that let every guest arrive, sit, hear, eat and dance without having to explain themselves.
Inside you will find:
- Five working habits that prevent most access failures, including the one RSVP question you ask everybody
- A wedding access brief to capture venues, contacts and disclosed needs
- Invitation, website and RSVP checks — what to publish so guests never have to phone and ask
- Ready-to-use wording for the RSVP, the website and the private conversation with a guest
- A full mobility checklist covering routes, ramps, matting, seating, bar height and transport
- An on-site measurement table for doorways, steps, ramps, lifts and table clearance
- Hearing and vision: microphones, loops, interpreters, lighting, print size and sightlines
- Neurodivergent and sensory comfort: quiet rooms, volume, strobe warnings, running orders
- A printable dietary and medical tracker with kitchen sign-off
- Gender, pronouns and family language — names, roles, signage and celebrant briefing
- A day-of access plan and a day-before walk-through
It is written for wedding planners and coordinators who want this handled properly, and it is plain enough for a couple planning their own day.
After you use it, access stops being a last-minute favour and becomes part of the design. Your run sheets carry the detail, your suppliers know their part, and guests notice only that the day felt easy. That is the point.
What’s inside
- RSVP, website and invitation access checks
- Ready-to-use wording and scripts
- Mobility route and seating checklist
- On-site measurement table
- Hearing, vision and sensory comfort checks
- Printable dietary and medical tracker
- Pronouns and gender-neutral language guide
- Day-of access plan and walk-through
