Description
Weddings run late for one boring reason: every supplier was sent the same twelve-page timeline and nobody read past the top. The florist did not know the ceremony space was still locked. The band did not know about the sound limiter. The caterer cleared plates through the speeches.
This pack fixes that. It gives you a separate run sheet for each vendor type, built the way suppliers actually work — one page, clock times, clear cues and one named contact who will answer the phone.
Inside you will find:
- The rules of a run sheet that works, including buffers, cue writing and when to send
- A master details block to copy onto the top of every sheet — venues, docks, curfews, contacts
- A photographer and videographer run sheet from detail shots to dance floor and departure
- A florist and stylist run sheet covering bump-in, installation, repurposing and pack-down
- A caterer and bar run sheet with service moments, allergy plates and supplier meals
- A band or DJ run sheet with ceremony music, mic handovers, first dance and curfew
- A celebrant sheet for names, pronouns, processional, rituals, readings and announcements
- A venue and on-site team sheet from unlocking to room turnaround to pack-down
- A send-and-confirm checklist so silence never gets mistaken for agreement
It is built for wedding planners, coordinators and venue managers, and it is straightforward enough for a couple coordinating their own suppliers.
After you use it, your inbox goes quiet in the good way. Suppliers arrive when you expect them, the room turnaround happens without you chasing anyone, and the moments that must land on time — ceremony, entrance, speeches, last song — actually do.
Print one set per wedding, fill in the times, and bring spares on the day.
What’s inside
- Master details block for every supplier
- Photographer and videographer run sheet
- Florist and stylist bump-in schedule
- Caterer and bar service timeline
- Band or DJ cue sheet with mic plan
- Celebrant ceremony brief
- Venue and on-site team run sheet
- Send, confirm and chase checklist
