Description
Most venue visits are tours. Someone charming walks you through the pretty rooms, you take photographs, and you leave with a good feeling and no facts. Then the problems arrive later: the sound limiter that shuts the band down at ten, the loading bay four hundred metres from the room, the wet weather plan that costs extra, the preferred supplier list nobody mentioned.
This checklist turns a tour into a survey. It comes from The Wedding Academy’s planner training and covers the whole site in the order you should walk it, guest journey first and supplier journey second.
Inside you will find:
- A short guide to running the inspection, including when to visit and what to photograph
- A visit details page for venue, contact, date and conditions
- Checklists for location and access, guest experience, interior spaces and exterior spaces
- Decoration rules, catering and bar, and amenities
- Audio-visual and lighting, including the sound limiter question that catches most planners out
- Supplier logistics, parking and transport
- Safety and accessibility, weather contingency, local regulations and vendor policy
- Environmental and heritage considerations
- Budget and contract fields for fees, minimum spend, payment schedule and cancellation terms
- A verdict page for strengths, concerns and your recommendation
It is built for wedding planners, coordinators and venue stylists, and it is clear enough to hand to a couple viewing venues on their own.
After one inspection with this in your hand, your notes become a document you can quote from in a proposal. You spot the costs hidden under the hire fee, you ask the questions the venue was not expecting, and you protect your client from the surprises that only surface on the day.
Print one per venue and compare them side by side. The right choice usually becomes obvious.
What’s inside
- Visit details and conditions page
- Location, access and guest experience checks
- Interior and exterior space assessment
- Decoration, catering and bar rules
- Audio-visual, lighting and sound limiter checks
- Supplier logistics, parking and safety
- Weather contingency and permits
- Budget, contract and verdict pages
