Description
Transport is easy to leave until late and hard to fix on the day. A wedding car arriving late pushes back the whole ceremony. A shuttle with too few seats leaves guests standing in a car park. A final run that leaves before the party ends strands people miles from their accommodation, and nobody forgets it.
This planner helps you think through every journey before you book a single vehicle, then turns your plan into paperwork drivers and venues can follow.
Inside you will find:
- A guide to planning journeys first and vehicles second
- A journey map covering the couple, wedding party, family and guests
- Checklists for couple and wedding party cars, and for guest shuttles
- An accessibility checklist so every guest travels comfortably
- A route planner and a timing calculator with buffers
- A fill-in driver brief
- A contingency plan checklist for weather, delays, breakdowns and missed shuttles
- Notes on what to check in transport contracts
- A printable transport run sheet and a guest shuttle manifest
It is built for wedding planners and coordinators, and it is clear enough for a couple organising their own day, including destination and rural weddings where transport matters most. Print a fresh copy for every wedding and keep it in your day-of folder.
After using it, you will know exactly how many vehicles you need, when each one must leave, who is on board and what happens if something goes wrong. Drivers arrive briefed, guests know when their shuttle leaves, and transport stops being one of the things that could go wrong on the day.
What’s inside
- Journey map for couple, party and guests
- Couple car and guest shuttle checklists
- Accessibility checklist
- Route planner and timing calculator
- Fill-in driver brief
- Contingency plan
- Transport run sheet
- Guest shuttle manifest
