Description
Room blocks look simple until they are not. A hotel offers a lovely group rate, someone signs, and months later the couple discovers the block had an attrition clause, the cut-off date fell before the RSVPs came back, and half the guests booked cheaper rooms online that never counted. Meanwhile guests are emailing to ask which hotel, which link and which shuttle.
This tracker gives you one calm system for the whole job, from choosing hotels to the morning-after checkout.
Inside you will find:
- A guest travel profile to work out how many rooms, nights and price points you really need
- A guide to choosing hotels near the venue, including the late-night checks most people forget
- A hotel shortlist comparison table
- A plain-English explanation of courtesy blocks versus contracted blocks with attrition
- Eighteen questions to ask every hotel about rates, fees, cut-off dates and releasing rooms
- Contract items to check carefully, and discuss with your own lawyer, before anyone signs
- A fill-in guest booking message, a communication schedule and a one-page guest travel info sheet
- Destination wedding considerations for passports, transfers and arrival buffers
- A room block tracker, a weekly pick-up check and a guest accommodation manifest
It is made for wedding planners and coordinators managing out-of-town guests, and for organised couples who want to get accommodation right without a spreadsheet headache.
Once you use it, you stop guessing. You know exactly how many rooms are booked at each hotel, how many days are left before the cut-off, and which guests still need a nudge. Guests get one clear page with everything they need, you get far fewer questions, and nobody is left paying for empty rooms they did not know they had promised to fill.
Print one set per wedding and keep it beside the guest list.
What’s inside
- Guest travel profile and hotel shortlist
- Courtesy vs attrition blocks explained
- Eighteen questions to ask every hotel
- Contract checks to review before signing
- Guest booking message and travel info sheet
- Destination wedding checklist
- Room block tracker and weekly pick-up check
- Guest accommodation manifest
