Description
Three quotes land in your inbox. One is a single line, one is four pages, and one quotes for a different number of hours. They cannot be compared, so the decision comes down to the lowest number or a gut feeling. Then the extras arrive: the service charge, the travel, the overtime, the supplier meals nobody mentioned.
This tracker fixes the comparison before it starts. You send every supplier the same brief, you move each quote onto a matching table, and you chase the gaps until you can see exactly what each price includes. Only then do you score and decide.
Inside you will find:
- How to run a three-pass comparison, and the five rules of like-for-like quoting
- A master brief to send every supplier in a category
- The questions to ask venues, caterers, photographers, florists, musicians, hair and makeup artists, cake makers, transport and celebrants
- A checklist of 18 hidden costs to hunt for in every quote
- Fill-in comparison tables for venue, catering and bar, photography and video, florals and styling, and music or any other category
- A true-total calculator that adds up every line, not just the headline
- A weighted scoring sheet and a set of gut-check questions to ask before you sign
- What to check in the paperwork and take to your own lawyer, plus a decision record for each booking
It is built for wedding planners and coordinators managing supplier bookings for clients, and it is simple enough for a couple planning their own wedding.
Once you have used it, quotes stop being confusing. You can explain to a client why the second-cheapest option is the better value, you spot the extras before they appear on an invoice, and every booking comes with a written record of why it was chosen. That is the kind of clarity clients happily pay a planner for.
What’s inside
- Five rules of like-for-like comparison
- Master supplier brief
- Questions to ask nine supplier types
- 18-point hidden costs checklist
- Fill-in comparison tables for major categories
- True-total calculator
- Weighted scoring sheet and gut check
- Paperwork checks and decision record
